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Privacy Policy

The German Arbitration Institute (Deutsche Institution für Schiedsgerichtbarkeit e.V. – “DIS”, “we”, “us”) takes the protection of your personal data seriously. This Privacy Policy describes why and how we process personal data we collect in connection with the DIS membership services as well as through our website at www.disarb.org.

Please note that we also have a separate Arbitration Privacy Policy, which describes our privacy practices with regard to our role as arbitration institute. Please click here to consult our Arbitration Privacy Policy.

DIS is the entity responsible for the data processing activities described in this Privacy Policy, also known as the “data controller.” If you have any questions about this Privacy Policy, our Arbitration Privacy Policy or our privacy practices, please do not hesitate to contact us using the contact details provided at the bottom of this policy.

1.       What personal data we process and why

We collect and process your personal data for the purposes outlined below. “Personal data” means any information relating to an identified or identifiable natural person, such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.

2.      Cookies and other tracking technologies

Cookies are small files which can be used as identifiers. When you visit our website, we ask your web browser to store certain cookies, and we try to retrieve these cookies during your current or subsequent visits to our website. This enables our systems to recognize your web browser, which we use to conveniently log you in automatically to our website, and to learn about how you use our website (known as web analytics).

Our use of cookies is restricted by the settings of your web browser. If you wish to deactivate cookies, please use the help function of your web browser to learn how to prevent your web browser from accepting new cookies, how to be informed about new cookies, or how to remove all previously accepted cookies.

3.      Disclosure to third parties

We engage service providers who may only process your personal data on our behalf and at our documented instructions, and who are bound by contractual data security and confidentiality obligations. Additionally, we may disclose your personal data when required or permitted by applicable EU law, for example in connection with requests from law enforcement officials and in connection with court proceedings.

If you are a member of DIS, we may share your contact information with Publishers C.H. Beck (Verlag C. H. Beck) to enable them to send you the German Arbitration Journal (SchiedsVZ) on our behalf. If you choose to be included in our public member directory, your directory profile will be publicly accessible via the internet.

We may also share aggregated and de-identified statistical information with third parties as permitted by applicable law. For example, we may publish statistics about our association’s members.

4.     Security and storage

We protect the security and confidentiality of your personal data. In particular, we maintain appropriate administrative, technical and physical safeguards to protect the personal data we have about you, in accordance with applicable law. We restrict access to personal data on a need-to-know basis. We may apply different security measures depending on the type of data, and how it is collected and stored.

We will retain your personal data for the period necessary to fulfill the purposes outlined in this privacy policy unless a longer retention period is required or permitted by law. If you are a member of DIS, we may retain your name, city, country and the period of your membership for historical purposes, based on our legitimate interest in maintaining historical records of the association. Also note that we need to retain certain payment information for tax and accounting purposes.

5.      International data transfers

We do not transfer your personal data to countries outside of the European Union.

6.     Your rights and choices

You are generally not obligated to provide your personal data to us. However, if you choose not to provide personal data or if you choose to withdraw your consent, we may not be able to provide the services you have requested. For example, we cannot administer your membership without your contact information, or without processing your payment.  When we process your personal data with your consent, you have the right to withdraw your consent at any time and free of charge.  We will apply your preferences going forward; this will however not affect the lawfulness of the processing before you withdraw consent. 

Subject to applicable law, you may have the right to request access to and receive information about the personal data we maintain about you, to update, rectify or erase your personal data, to restrict or to object to the processing of your personal data, and where applicable, a right to data portability that allows you to easily communicate your information to another company. Please note that there are exceptions and limitations to each of these rights. You always have the right to lodge a complaint with a data protection authority, including in your country of residence, place of work or where you think a violation of your rights occurred.

7.      Contact us

If you have further questions about data protection or if you wish to exercise your rights, please contact us or our Data Protection Officer via email at privacy@disarb.org or via regular mail at:

German Institution of Arbitration (DIS)
Attn: Data Protection Officer
Beethovenstr. 5-13
50674 Cologne
Germany

Last updated: May 2018



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